Assessor Resource

BSBSMB414
Time management for small business

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to research and develop an integrated time management plan to assist an individuals in achieving their business goals and objectives.

It applies to individuals who operate a small business that functions independently, or as part of a larger organisation. Individuals in this role set priorities and allocate responsibilities for business tasks and functions.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Collect information to improve time management

1.1 Choose an appropriate method to record current time usage

1.2 Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage

1.3 Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities

1.4 Identify key distractions and time wasters

1.5 Review personal organisation and business systems for potential efficiencies

2. Establish personal work goals and priorities

2.1 Identify personal and business objectives and responsibilities, including ongoing or regular tasks

2.2 Determine any tasks or functions that can be delegated or outsourced

2.3 Select a preferred process or method for prioritising tasks aligned to business goals

3. Implement time management strategies

3.1 Schedule tasks according to priority and aligned with personal productive times

3.2 Access technology where relevant to streamline or automate processes

3.3 Select and use tools that help plan time management and schedule tasks

3.4 Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance

3.5 Set boundaries and communicate to others available times

3.6 Initiate actions to minimise distractions and reduce time wasters.

3.7 Measure personal performance and identify areas for improvement on a regular basis

Evidence of the ability to:

establish a representative pattern of current time usage over a minimum period of seven days that identifies key tasks, regular and irregular activities, distractions and time wasters

demonstrate a systematic approach to improving time management that incorporates:

prioritisation of work tasks and responsibilities linked to business goals

personal responsibilities and productive times

selection of personal organisation tools or technology to plan scheduling of tasks

flexibility to accommodate one-off or irregular activities

reflect on personal performance after new strategies are in place for a minimum period of two weeks and identify effectiveness of time management.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

outline at least three processes or methods of prioritising tasks and the relative benefits of each

explain how technology can be used for time management

describe actions that can assist with work-life balance

outline common distractions and time wasters for small business owners.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Management and Leadership – Small and Micro Business field of work and include access to:

time management tools and resources

relevant workplace documentation and resources

case studies or, where possible, real situations.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Collect information to improve time management

1.1 Choose an appropriate method to record current time usage

1.2 Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage

1.3 Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities

1.4 Identify key distractions and time wasters

1.5 Review personal organisation and business systems for potential efficiencies

2. Establish personal work goals and priorities

2.1 Identify personal and business objectives and responsibilities, including ongoing or regular tasks

2.2 Determine any tasks or functions that can be delegated or outsourced

2.3 Select a preferred process or method for prioritising tasks aligned to business goals

3. Implement time management strategies

3.1 Schedule tasks according to priority and aligned with personal productive times

3.2 Access technology where relevant to streamline or automate processes

3.3 Select and use tools that help plan time management and schedule tasks

3.4 Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance

3.5 Set boundaries and communicate to others available times

3.6 Initiate actions to minimise distractions and reduce time wasters.

3.7 Measure personal performance and identify areas for improvement on a regular basis

Evidence of the ability to:

establish a representative pattern of current time usage over a minimum period of seven days that identifies key tasks, regular and irregular activities, distractions and time wasters

demonstrate a systematic approach to improving time management that incorporates:

prioritisation of work tasks and responsibilities linked to business goals

personal responsibilities and productive times

selection of personal organisation tools or technology to plan scheduling of tasks

flexibility to accommodate one-off or irregular activities

reflect on personal performance after new strategies are in place for a minimum period of two weeks and identify effectiveness of time management.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

outline at least three processes or methods of prioritising tasks and the relative benefits of each

explain how technology can be used for time management

describe actions that can assist with work-life balance

outline common distractions and time wasters for small business owners.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Management and Leadership – Small and Micro Business field of work and include access to:

time management tools and resources

relevant workplace documentation and resources

case studies or, where possible, real situations.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Choose an appropriate method to record current time usage 
Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage 
Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities 
Identify key distractions and time wasters 
Review personal organisation and business systems for potential efficiencies 
Identify personal and business objectives and responsibilities, including ongoing or regular tasks 
Determine any tasks or functions that can be delegated or outsourced 
Select a preferred process or method for prioritising tasks aligned to business goals 
Schedule tasks according to priority and aligned with personal productive times 
Access technology where relevant to streamline or automate processes 
Select and use tools that help plan time management and schedule tasks 
Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance 
Set boundaries and communicate to others available times 
Initiate actions to minimise distractions and reduce time wasters. 
Measure personal performance and identify areas for improvement on a regular basis 

Forms

Assessment Cover Sheet

BSBSMB414 - Time management for small business
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBSMB414 - Time management for small business

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: